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Step by step process

Step 1

Read the Guidelines, Policy Priorities and Strategic Plan.

Step 2

Create a rough draft of your project idea.

Step 3

Contact the grants team to review the idea and get advice on whether it is likely to be considered eligible.

Email: This email address is being protected from spambots. You need JavaScript enabled to view it.

Call: 02 9288 4000

If you are deaf, or have a hearing or speech impairment, contact us through the National Relay Service: www.relayservice.gov.au and ask to speak to a member of the grants team.

Step 4

Thoroughly plan out your project, then complete all the questions on the online application formThis is via software called SmartyGrants. You will need to register for a SmartyGrants account if you don't already have one. 

The online application form will be available once the Round opens. A word version of the form will also be made available (below) to help with drafting, but applications can ONLY be submitted via the online form. 

Please let us know if you encounter any accessibility issues.

Step 5

Submit your online application form by the due date

Late applications will not be accepted.

Sample application form

Once the Round opens, you can preview the online application form in SmartyGrants, or use the sample Word version below.

This can be useful for preparing your answers offline, or sharing the form with other contributors. SmartyGrants does not have a function which allows users to share the application form, but you can save and download a pdf of your draft at any stage.

Download:  docx2017 sample application form (closed).docx115.97 KB

Do NOT submit this sample form. Use the online application form.

Supporting documents

If the Assessment Panel needs more information such as annual reports or other documents, they will request it. They do not need to be uploaded at the time you make the application.

What should I put in the budget?

You are required to submit a budget with your application. You must think of all the income components from every source. You must think of, and reasonably estimate, each cost (expense) necessary for your project.

Income and expenditure need to add up to the same amount: you can't spend more than the project receives, and you can't spend less either.

Income

The income table is a summary of all other sources of funding you will be using for this project (e.g. if your organisation is contributing cash or in-kind support). If you have another grant for this project, show that grant in the list. Each source should be listed separately. Make sure your Total Income is the same amount as Total Expenditure. These two figures need to equal each other.

Expenses

In the expenses table, list all costs directly associated with the project. You may need to buy or rent equipment, fund a research worker, pay for travel, printing, or even room hire. Think through all the things you will need to make your project a success. If you have included in-kind in the income, then make sure you include it as part of the total expenditure. Expenditure is the list of things that are expended as part of the project.

Only include travel that is absolutely necessary for your project and this needs to be well justified. Simply presenting results at a conference is not sufficient justification as the activities must form an integral part of the project.

Will ACCAN fund overheads?

ACCAN won't fund overheads, such as administration levies, general office space and so on. We don’t cover normal operating costs for an organisation to do its business either. Check the complete list of exclusions in the Guidelines. The grant program funds clearly defined projects and project activity towards specific outputs.

We do cover all costs that are directly attributable to the project itself, e.g. project labour, project management, project accounting, or even office space and room hire if it can be justified as directly attributable to the project.

It all depends on how clearly the cost is related to the project - If you weren’t doing this project would the cost still exist? If yes, then we won’t cover it. Is it an arbitrary levy added by your organisation on top of the project? If yes, we won't cover it. We only cover costs for activities inside the project.

Do I include GST?

No. All amounts you put in the budget should exclude GST. If you are successful, GST will be paid in addition to the amount you apply for.

What the best applicants do

  • Ensure your project fits: Is it really a telecommunications project? Does it satisfy one of the listed priorities? Read the Guidelines well, and contact us to discuss your project idea.

  • Write in clear, simple English: avoid jargon and long-winded sentences. Say exactly what you're going to do. 

  • Be specific: Rather than "a large number of consumers will benefit" say "150 consumers in the Armidale community will access tailored digital literacy training programs."

  • Balance your budget: Income needs to equal expenditure. Include all cash and in-kind contributions. Be realistic about what time and resources you will need. This shows you have thought things through. 

  • Demonstrate that you understand the context for your project  - what gap are you filling in terms of the research and other work that already exists? Check other published work, including ACCAN's research, and government bodies such as communications regulators.

  • Clearly explain how your project differs from other related projects that exist. This is particularly important for projects involving cyber-safety and digital literacy training. This is because the Australian government and other not-for-profits are addressing these issues through various training programs. If you see a gap or a limitation to these resources, explain why and how your project is addressing a significant gap. Ensure you refer to the ACCAN resources already available. If you are developing new materials, how will they complement what's already 'out there'?

  • Clearly explain the future your project will have after our funding ceases. Do you expect the work to continue in any way? What provisions have you included in your planning to ensure this can happen?

  • Look through our previous grants projects to get a better understanding of what and who we fund.

Additional resources

Contact us

Email: This email address is being protected from spambots. You need JavaScript enabled to view it.

Call: 02 9288 4000 

If you are deaf, or have a hearing or speech impairment, contact us through the National Relay Service: www.relayservice.gov.au and ask to speak to a member of the grants team.