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Step by Step Process

The Grants team are happy to assist you at any step.

Step 1

Download the Guidelines, our Policy Priorities and Strategic Plan and read them.

Step 2

Create a rough draft of your project idea.

Step 3

Contact the grants team to review the idea.

We encourage applicants to get in touch with us before submitting an application. The FAQ video will also help.

Email: This email address is being protected from spambots. You need JavaScript enabled to view it.

Call: 02 9288 4000

If you are deaf, or have a hearing or speech impairment, contact us through the National Relay Service: and ask to speak to a member of the grants team.

Step 4

Thoroughly plan out your project, then go through the online application form and complete all the questions.

The online application form will be available at the above link once the Round opens. 

Step 5

Submit your online application. Good luck!

How do I apply?

Apply online through ACCAN’s page on SmartyGrants. The application form is available while the round is open for applications. Ensure you have submitted your application before the round closes. 

Please let us know if you encounter any accessibility issues.

Sample application form

You can preview the application form online in SmartyGrants (above), or use the sample Word version below.

This can be useful for preparing your answers offline, or sharing the form with others who may be contributing. SmartyGrants doesn't have a function which allows a user to share the application form online, but you can download a pdf of your draft at any stage.

Download:  docx2017 sample application form.docx115.97 KB

Do NOT submit this sample form but use the online application form.

Supporting documents

If the Assessment Panel needs more information such as annual reports or other documents they will request it. They do not need to be uploaded at the time you make the application.

What should I put in the budget?

You are required to submit a budget with your application. You must think of all the income components from every source. You must think of, and reasonably estimate, each cost (expense) necessary for your project.

Income and expenditure need to add up to the same amount: you can't spend more than the project receives, and you can't spend less either.

The income table is a summary of all other sources of funding you will be using for this project (e.g. if your organisation is contributing cash or in-kind support). If you have another grant for this project, show that grant and amount in the list. Each source should be listed separately. Make sure your Total Income is the same amount as Total Expenditure. These two figures need to balance.

In the expenses table, list all costs directly associated with the project. You may need to buy or rent equipment, fund a research worker, pay for travel, printing, or even room hire. Think through all the things you will need to make your project a success. If you have included in-kind in the income, then make sure you include it as part of the total expenditure. Expenditure is the list of things that are expended as part of the project.

Only include travel that is absolutely necessary for your project and this needs to be well justified. Simply presenting results at a conference is not sufficient justification as the activities must form an integral part of the project.

Will ACCAN fund overheads?

ACCAN won't fund overheads, such as administration levies, general office space and so on. We don’t cover normal operating costs for an organisation to do its business either. Check the complete list of exclusions in the Guidelines. The grant program funds clearly defined projects and project activity towards specific outputs.

We do cover all costs that are directly attributable to the project itself, e.g. project labour, project management, project accounting, or even office space and room hire if it can be justified as directly attributable to the project.

It all depends on how clearly the cost is related to the project - If you weren’t doing this project would the cost still exist? If yes, then we won’t cover it. Is it an arbitrary levy added by your organisation on top of the project? If yes, we won't cover it. We only cover costs for activities inside the project.

Do I include GST?

No. All amounts you put in the budget should exclude GST. If you are successful, GST will be paid in addition to the amount you apply for.

What will happen after I make an application?

Once you submit an application it will be assessed by the Independent Grants Panel against the criteria listed in the Guidelines.

All applicants will be notified according to the Key Dates listed in the Guidelines. ACCAN will then enter into a contract with the successful applicants to deliver the project. A sample of this contract is available below. Unsuccessful applicants have two weeks to seek and receive individual feedback on their application.

Entering into a contract with ACCAN

If you are successful, you (if you are an individual applying with an ABN in your own name), or the organisation you work for, will enter into a formal agreement for the delivery of the project. The sample Deed and Schedule below highlight the information required before the project can commence. For the 2017-18 Round, projects can begin no earlier than 1 January 2018 and must be complete prior to 30 June 2019.

Download:docSample Deed and Schedule123.5 KB